qbrecovery.com
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List limit for QuickBooks Desktop for Windows
| List name1 | Max number of entries (Pro, Premier) | Max number of entries (Enterprise) |
| Chart of Accounts | 10,000 | 100,000 |
| Total names: Employees, Customers, Vendors, and Other Names combined | 14 500 (individual limits of each list is 10 500 | >100,0002 |
| Items, including inventory items (group items can contain only 20 individual items) | 14,500 | >100,0003 |
| Items in an inventory assembly or sub-assembly | 100 | 500 |
| Job types | 10,000 | 10,000 |
| Vendor types | 10,000 | 100,000 |
| Customer types | 10,000 | 100,000 |
| Payroll items | 10,000 | 10,000 |
| Price Levels | 100 | 750 |
| Classes | 10,000 | 100,000 |
| Terms for receivables and payables | 10,000 | 29,000 |
| Payment methods | 10,000 | 10,000 |
| Shipping methods | 10,000 | 10,000 |
| Customer messages | 10,000 | 100,000 |
| Ship To addresses | 10,000 | 10,000 |
| Memorized reports | 10,000 | 29,000 |
| Memorized transactions | 10,000 | 50,000 |
| To Do notes | 10,000 | 100,000 |
| Sales Reps | 10,000 | 10,000 |
| Sales Tax Codes | 10,000 | 10,000 |
| Group Items & Sales Tax Group Items | 50 | 50 |
| Advanced Inventory Sites | N/A | 1,000,000 |
| Advanced Pricing Price Rules | N/A | 100,000 |
| Contacts | No limit | No limit |
| Custom Fields | 20 | 45 |
Item custom field | 5 | 15 |
Customers/Vendors/Employees custom fields | 154 | 304 |
1Not available in earlier versions of QuickBooks Desktop for Windows.
2QB Enterprise 14.0 and later versions allow you to add up to 1m names (e.g. customers, vendors, employees) and up to 1m items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.
3Check the size and or lists of their QuickBooks Desktop company file by pressing the F2 key or Ctrl + 2 and look for File Size in the File Information section of the window or List Information section.
4Customers/Vendors/Employees - 15 and 30 totals are a combination of custom fields for customers, vendors and employees.
- In Pro/Premier, although there is a total of 15 custom fields, you cannot have more than 7 per category. For example, you could only have 7 custom fields for customers, 7 for vendors and 1 for employee.
- In Enterprise Solutions, although there is a total of 30 customer fields, you cannot have more than 12 per category. For example, you could only have 12 custom fields for customers, 12 for vendors and 6 for employee.
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